Your Documents Are All Over the Place. Here's How We Fix That.
Driver licenses in one folder. Insurance docs in another. Maintenance records somewhere else. When you need something urgently, good luck finding it.
Most fleet management systems give you document storage. We give you a centralized document hub with smart organization and expiry alerts.
The Problem: Document Chaos
Picture this scenario:
Driver Documents
License copies in desk drawer. PDP certificates in another file. Training records somewhere in email.
Vehicle Documents
Registration in one folder. Fitness certificates elsewhere. Insurance? Let me check three places.
Expiry Tracking
Sticky notes on the monitor. Calendar reminders you ignore. Hope nothing expires.
Finding Anything
Inspector asks for a document. Spend 30 minutes searching. Maybe call the driver?
Our Solution: One Place for Everything
Market competitors give you document storage. We give you intelligent document management:
Centralized Storage
Every document linked to the right driver or vehicle. Click on a driver, see all their docs. Click a truck, see all its paperwork.
Smart Expiry Alerts
System checks expiry dates. Alerts you 30 days before. Then 15 days. Then 7 days. You can't miss it.
Instant Search
Type document name or driver name. Results in 2 seconds. No more digging through folders.
Access Anywhere
Inspector at gate needs insurance? Pull it up on your phone. Not at desk? No problem.
Why This Is Unique
Other systems let you upload files. We organize them intelligently. Every document automatically links to the relevant entity. Expiry tracking happens automatically. Search finds things instantly. It's the difference between a filing cabinet and a smart assistant.
What You Get
Save Hours Weekly
No more digging through files or asking drivers for copies.
Never Miss Expiry
Automatic alerts keep you ahead of renewals.
Audit Ready
Pull any document in seconds during inspections.
How Others Handle Documents
| Market Standard | What We Do |
|---|---|
| Basic file upload system | Smart categorization by driver/vehicle automatically |
| Manual tracking of expiry dates | AI reads dates, sets alerts automatically |
| Search by filename only | Search by name, type, date, or entity |
| Separate systems for each document type | Everything in one place, fully linked |
| Desktop access only | Mobile access from anywhere |
Want to See It in Action?
Check out our centralized document management system. It's easier to show than explain.
Book a Demo